The Team
Michala D.
Technical Project Manager
Richard T.
Senior Dev
Elena K.
Innovation Director
Olamikunle Onikosi
UX Designer
All projects
Task-IT
Objective
The objective of TaskIT is to revolutionize the way individuals and teams manage their tasks, providing a cloud-based solution with a comprehensive set of features. Our primary goal is to enhance the user experience by completely redesigning the platform, starting with a unique design language that reflects our core values and principles. TaskIT will be an omni-channel experience, seamlessly accessible across all devices, enabling users to stay connected and productive wherever they are. Our aim is to drive user engagement and empower individuals and teams to accomplish their tasks with ease.
To achieve this objective, we have introduced several exciting new features to TaskIT. These include advanced task management capabilities such as color-coded categories, real-time notifications, and more. Users will benefit from a more streamlined and intuitive user experience, allowing them to effortlessly navigate the platform and quickly locate the resources they need.
By implementing these enhancements, TaskIT provides numerous advantages to users. The new version of TaskIT offers an improved user experience, making it easier for individuals and teams to organize, track, and complete tasks efficiently. Collaboration is also a key focus, enabling teams to work together seamlessly, leading to faster development of innovative and practical solutions. Our objective is to empower users with a powerful task management tool that not only simplifies their workflow but also enhances their productivity and success in achieving their goals.
Problems
■ Confusing navigation and difficulty in finding tasks
■ Boring List view that hindered productivity
■ Inefficient communication between tasks and team members
■ Time-consuming and effort-intensive Ideathon creation process
Solutions
Development of a unique design system that is consistent with Task-IT's theme and philosophy.
Addition of new features such as color-coded task organization, comment section for ideal collaboration across teams, notifications, advanced filter system to speed up task search, multi-view system for an ideal experience.
Streamlined and intuitive user experience, making it easier for users to navigate the platform and locate the resources they require.
Improved communication as a team and between teams through the addition of features such as comments and tasks.
Design Process
User Research and Analysis:
This phase involves gathering insights into the target audience, understanding their needs, pain points, and preferences related to task management.
Definition of Design Goals
Design goals may include improving task organization, enhancing collaboration features, streamlining navigation, and ensuring cross-platform accessibility.
Conceptualization and Ideation
We explore various approaches to address the identified user needs and align them with the defined design goals. Sketches, wireframes, and prototypes are created to visualize and evaluate different design options.
Iterative Design and Feedback
The design concepts are then transformed into interactive prototypes through an iterative design process. These prototypes are shared with potential users and stakeholders to gather valuable feedback.
UI and Visual Design
The UI elements, typography, color scheme, and visual hierarchy are carefully crafted to create an aesthetically pleasing and intuitive interface.
Development and Testing
The finalized design is handed off to the development team for implementation. They work closely with the design team to ensure the design vision is faithfully translated into a functional and responsive task management system.
Launch and Iteration
Task-IT is launched to a select group of users, gathering real-world feedback and data. User analytics, feedback forms, and usage metrics are collected to assess the effectiveness of the design and identify areas for improvement.
Features
Color Coded Tasks
- Collaborative ideation canvases w/autosave for capturing problems and generating innovative solutions.
Collaborative CommentSystem
- A built in system on each task that allows team members to share ideas and comments to ideate on the fly.
Real-Time Notifications
- Never miss a beat with all your notifications in one place.
Multi-View Dashboard
- Multiple viewpoints of the dashboard so internally users can control what they see and how they see it.
Increase Internal Adoption
- Task-IT aims to achieve a 20% increase in internal adoption within the first six months of implementation. This will be measured by tracking the number of employees who actively use Task-IT for task management and collaboration purposes.
Improve Task Completion Efficiency
- Task-IT targets a 15% improvement in task completion efficiency within the first quarter of usage. This metric will be measured by analyzing the average time taken to complete tasks and reducing any bottlenecks or delays in the workflow.
Enhance Employee Satisfaction
- Task-IT strives to achieve a 25% increase in employee satisfaction within the first year. This will be measured through internal surveys, feedback channels, and employee sentiment analysis, capturing feedback on user experience, ease of use, and overall satisfaction with Task-IT.
Boost Team Productivity
- Task-IT aims to achieve a 10% increase in team productivity over a one-year period. This will be measured by tracking key productivity indicators such as task completion rates, on-time delivery, and overall efficiency in task management and collaboration.
Meet Persona
Meet Priya
The Project Manager
Priya is a driven and highly organized project manager working for a leading technology company. With years of experience in managing complex projects and teams, she understands the importance of efficient task management to ensure successful project delivery. As a project manager, Priya is responsible for overseeing multiple projects simultaneously, coordinating team members, and ensuring timely completion of tasks. She is always on the lookout for tools and platforms that can help her streamline her workflow, enhance collaboration, and keep track of project progress.
Persona Goals
Priya's primary goal in using Task-IT is to streamline task management and enhance collaboration within her team. As a project manager, she aims to leverage the platform to efficiently create, assign, and track tasks, ensuring that everyone is aligned with project goals and deadlines. By having a centralized system, Priya can easily monitor task progress, identify bottlenecks, and make necessary adjustments to keep projects on track. Additionally, Priya wants to prioritize tasks effectively, utilizing Task-IT's features to visually identify and categorize urgent tasks. This will allow her to allocate resources appropriately and ensure that the team is working on the most critical activities. Moreover, Priya aims to enhance collaboration and communication among team members by leveraging Task-IT's collaboration features, such as real-time notifications and commenting functionality. This will foster better teamwork, improve transparency, and reduce miscommunication. Ultimately, by utilizing Task-IT to its full potential, Priya aims to optimize productivity, meet project deadlines, and deliver successful outcomes for her team and organization.
Persona Pain-Points
Discovery
Through rigorous testing and evaluation, we gained valuable insights that refined our understanding of Task-IT. The streamlined task creation and assignment process improved team efficiency, while real-time collaboration features fostered effective communication. Customizable task views provided flexibility, and users expressed the need for enhanced reporting and analytics capabilities. These findings guided our ongoing development efforts, ensuring Task-IT streamlines task management, enhances collaboration, and improves team productivity while addressing specific user needs.
Project Impact
The project impact of Task-IT was significant and transformative for the organization. By implementing Task-IT as the primary task management solution, the company experienced improved efficiency and productivity in their daily operations. The streamlined task creation and assignment process reduced time spent on administrative tasks, enabling teams to focus more on their core responsibilities. The real-time collaboration features fostered seamless communication, promoting knowledge sharing and effective teamwork. With customizable task views and filters, individuals were able to tailor the platform to their specific needs, enhancing personalization and task organization. Overall, the project impact of Task-IT resulted in improved task management practices, enhanced collaboration, and increased productivity throughout the organization.
Next Steps
Moving forward, the next steps for the Task-IT project include exploring ideas such as advanced task collaboration with real-time chat functionality, developing a dedicated mobile app, integrating with third-party tools, enhancing reporting and analytics capabilities, implementing gamification and rewards, and prioritizing accessibility and localization. These steps aim to enhance user experience, improve task management efficiency, and maximize productivity. The prioritization and implementation of these ideas will be guided by user feedback, stakeholder input, and alignment with project goals.
Conclusion
In conclusion, the Task-IT case study exemplifies our commitment to delivering a seamless and intuitive task management solution that empowers organizations to optimize their productivity and collaboration. Throughout the project, we embarked on an extensive discovery process, engaging stakeholders, conducting user research, and analyzing existing processes. By addressing pain points such as confusing navigation, a monotonous list view, inefficient communication, and time-consuming ideation processes, we successfully redesigned Task-IT to provide a streamlined and intuitive user experience. Through iterative design, rigorous testing, and continuous improvement, we were able to enhance the platform's functionality, user interface, and overall performance. The project taught us the importance of user-centric design, effective collaboration with stakeholders, and the iterative nature of the design process. We remain committed to further enhancing Task-IT, embracing user feedback, and staying attuned to evolving needs to ensure it continues to deliver exceptional value and drive productivity for organizations relying on efficient task management.